IMPORTANT DATES & DEADLINES

ASAP

Book Accommodations at the Gaylord National Resort & Convention Center.

Note: We expect the hotel to sell out.  Room quantities and date availability is based on first come, first served basis.

 

ASAP

Upload your logo, company profile, and URL to this Sponsor Portal

 

June 1, 2022

Complete your Complementary and Discount Registrations online atAgile2022 Registration using your unique codes already provided. If you have miss-placed your codes, please email  Caroline Aston

 

June 1, 2022

Deadline to submit Certificate of Liability Insurance. Please contact Caroline Aston for details.  

 

June 17, 2022.

Freeman will begin to accept crate, boxed or skidded materials. See Sponsor Exhibitor Logistics for more details

Freeman will begin accepting deliveries for Cool Swag and Bookstore Item deliveries (Cool Swag and Bookstore Sponsor only). Please contact Caroline Aston for the Unique Shipping Label for these items. Do not use the exhibitor shipping label.

June 20, 2022

• Preliminary Trade Show Floor distributed to Exhibitors
• FreemanOnline deadline for Advance Discount Rates on orders

 

June 20, 2022

Deadline to submit:

• Company Brochure to the Conference App, please upload via the portal.

• Revolving Company Ad.,promoting your brand on screens located throughout the conference open areas  (Title, Platinum, and Gold sponsors only). Email directly to Caroline Aston
• Sponsor Email Content (Title, Platinum, and Gold sponsors only)
• Sponsor Blog Post (Title sponsors only)
• Sponsor Message Looping Screens (Title, Platinum, Gold, Silver, Conference Party, Lunch and Breakfast sponsor only)

Please review the Collateral Specs Document for file requirements, and upload/sharing information.

 

June 27, 2022

Deadline for Advance Pricing Rate for booth Electrical (power) and/or Plumbing orders

Deadline for Advance Pricing Rate on IT orders for your booth including hardwired internet and dedicated WiFi

 

June 30, 2022

Deadline to book Guest Room Accommodation

Provide your Sponsor Reception Draw Prize information to Caroline Aston if participating in the Sponsor Reception Draw Prize. Please see Sponsor Prizing at Agile2022.

 

July 5, 2022

Deadline for Lead Retrieval (Smart Source) Early Order Pricing Discount

Deadline for Advance Rate Pricing for audio-visual services and equipment (CCR)

 

Deadline to submit:

• Show Daily Content (Charging Station Sponsors only)

 

July 11, 2022

Freeman Advance Freight Deadline

Materials arriving after July 11, will be subject to an additional after deadline charge from Freeman.  Warehouse accepts materials Monday through Friday between 8:00 A.M. – 15:30 P.M. CST.

Deadline for Cool Swag and Bookstore Item deliveries (Cool Swag and Bookstore Sponsor only)

 

July 15, 2022

Absolute Deadline, Freeman Warehouse Shipping Deadline

Note:  Materials arriving after 15:30 P.M. CST., on July 15th are not guaranteed.

 

July 16, 2022

NO Receiving or Shipping Day – Materials will not be received at either the Freeman Warehouse or Show Site.  

 

July 17, 2022

Freeman oversees Show Site Shipping 

Note:  Shipments arriving before this date may be refused by the facility.

 

July 18 - 22, 2022

Agile2022 Conference dates

 

Exhibitor Move-in

• Sunday, July 17^th 2:00 – 5:00 PM
• Monday, July 18^th 8:00 – 11:00 AM

Exhibit Hours

• Monday, July 18^th 12:00 – 3:45 PM and 7:00 – 10:00 PM [Ice Breaker Reception]
• Tuesday, July 19^th 12:00 – 3:45 PM
• Wednesday, July 20^th 12:00 – 3:45 PM and 6:30 – 8:30 PM [Sponsor Reception]
• Thursday, July 21^st 12:00 – 3:45 PM

Exhibitor Move-out

• Thursday, July 21^st 3:45 – 7:45 PM

 

(All hours are listed in CST)