Dates and Deadlines

ASAP To-dos

  1. Get to know your Sponsor Hub and the information included to support the success of your Agile2023 sponsorship.
  2. Upload your logo, company profile, and URL
  3. Book your Accommodations at the Gaylord Palms Resort & Convention Center.

Note: We expect the hotel to sell out. Room quantities and date availability is based on first come, first served basis.

Deadline

    

Fri June 2

Complete your Complementary and Discount Registrations online at Agile2023 Registration using your unique codes already provided. If you have miss-placed your codes, please email  Caroline Aston

Fri June 2

Deadline to submit Certificate of Liability Insurance. Upload your COI into your sponsor portal.

Fri June 16

Deadline to book your Guest Room Accommodation

Note: Book your accommodation early. Guest rooms sell out quickly and there is no guarantee for accommodation if you wait to book until June 16.

Fri June 16

Deadline to submit:

  • Sponsor Video Message Looping Screens (Title, Platinum, Gold, Silver, Lunch and Breakfast sponsor only)
  • Sponsor Email Content (Title and Platinum sponsors only)
  • Sponsor Blog Post (Title sponsors only)

Please review the Collateral Specs Document for file specifications and requirements

Fri June 16

Deadline for Charging Station creative (Charging Station sponsors only)

Fri June 23

Deadline to provide your Sponsor Reception Draw Prize information to Caroline Aston if you are participating in the Sponsor Reception Draw Prize.

Please see Sponsor Prizing at Agile2023.

Fri June 23

Freeman will begin to accept crate, boxed or skidded materials.

See Sponsor Exhibitor Logistics (update link) for more details

Cool Swag and Bookstore Sponsors Only.  Please contact Caroline Aston for the Unique Shipping Label for your items. Do NOT use the exhibitor shipping label.)

Fri June 23

Deadline for Advance Pricing Rate for booth Electrical (power) and/or Plumbing orders

Deadline for Advance Pricing Rate on IT orders for your booth including hardwired internet and dedicated WiFi

Mon June 26

FreemanOnline deadline for Advance Discount Rates on orders

Preliminary Trade Show Floor distributed to Exhibitors

Mon July 3

Deadline for Advance Rate Pricing for audio-visual services and equipment (CCR)

Tue July 4

Deadline for Early Order Pricing Discount for Lead Retrieval (Smart Source)

Mon July 17

Freeman Advance Freight Deadline

  • Materials arriving after July 14, will be subject to an additional after deadline charge from Freeman.  
  • Warehouse accepts materials Monday through Friday between 8:00 A.M. – 15:30 P.M. CST.

Mon July 17

Absolute Deadline, Freeman Warehouse Shipping Deadline

Note:  Materials arriving after 15:30 P.M. CST., on July 15th are not guaranteed.

Sat July 23

Freeman will receive shipments at the Site.

Shipments arriving before this day may be refused by the Site.

Thu July 27

NO Receiving or Shipping Day – Materials will not be received at either the Freeman Warehouse or Show Site.